Privacy Policy

[Updated 15:37 18 May 2018]

This privacy policy sets out how the Aldermaston and Wasing Show website (designed and hosted by Mornington Software Consultants Ltd as part of the Aldermaston and Wasing Show committee) uses and protects any information that you give the Aldermaston and Wasing Show when you use this website.

The Aldermaston and Wasing Show is committed to ensuring that your privacy is protected. If we request that you to provide certain information by which you can be identified, we can assure that it will only be used in accordance with this privacy statement.

The Aldermaston and Wasing Show may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.

What we collect

We may collect the following information:

• Name and job title
• Contact information including email address
• Demographic information such as postcode, preferences and interests
• Other information relevant to website usage statistics
• Age (to check  eligibility for class entries). Note: not date of birth.

What we do with the information we gather

We require this information to understand your needs and provide you with a better service, in particular for the following reasons:

• Internal record keeping
• To improve our products and services
• From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, fax or mail. We may use the information to customise the website according to your interests.
• Notify you when the new schedule is available.
• Contact you regarding the reservation of a craft table/site pitch.
• Contact you to invite you as a judge.
• Contact you for committee meeting/issue minutes/AGM/volunteering sessions.
• Contact you regarding attending the show as an entertainer/exhibitor.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

How the law protects you

Data protection laws state that we are only able to process personal data if we have valid reasons to do so. The basis for processing your personal data includes, but is not limited to, your consent, performance of a contract, to enable billing and remittance, and to contact you for customer service purposes.

Your rights

In preventing the use or processing of your personal data, it may delay or prevent us from fulfilling our contractual obligations to you. It may also mean that we shall be unable to provide our services or process the cancellation of your service.
You have the right to object to our use of your personal data, or ask us to delete, remove or stop using it if there is no need for us to keep it. This is known as your right to be forgotten. There are legal and accountancy reasons why we will need to keep your data, but please do inform us if you think we are retaining or using your personal data incorrectly.

Our Privacy Notice shall be made clear to you at the point of collection of your personal data.

You can view or amend your personal data by contacting use by Email or phone.

You have the right to ask us not to process your personal data for marketing purposes. To receive our marketing information you will have to opt-in by Email or phone. We will not contact you for marketing purposes unless you have given us your prior consent. You can change your marketing preferences at any time by contacting us by Email or phone.

Accessing and updating your data

You must maintain the accuracy of your information and ensure all your details, including but not limited to, name, address, title, phone number, e-mail address and payment details are kept up to date at all times. You must do this by by Email or phone.
You have the right to access the information we hold about you.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control – editorial, security, or otherwise – over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

 

Liability

We agree to take reasonable measures to protect your data in accordance with applicable laws and in accordance with our General Terms and Conditions.

Data Breaches

In the event of a data breach, we shall ensure that our obligations under applicable data protection laws are complied with where necessary.

Contact us

Please e-mail any questions or comments you have about privacy to us.
Email: webmaster@awshow.org.uk
Phone: See Committee Page for details.

Your right to make a complaint

You have the right to make a complaint about how we process your personal data to the Information Commissioner:
https://ico.org.uk/concerns/
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Tel: 0303 123 1113